Privacy Policy

This policy describes how Peovix (“we”, “us”) processes personal data when you visit peovix.com, contact us, subscribe to updates, or use the Peovix people-operations product.

It does not replace a customer’s own employee-facing privacy notice. If your employer uses Peovix, they decide what workforce data is stored in their tenant and remain responsible for telling employees how that data is used.

For the marketing website, trial signup, billing contacts, and support conversations with us, Peovix acts as a controller. We decide why that data is processed.

For workforce records inside a customer’s Peovix tenant (directory, leave, payroll, recruiting, documents, and similar modules), the customer is the controller. Peovix acts as a processor and follows the customer’s instructions, the product configuration, and any data-processing terms we agree in writing.

A data processing addendum is available during evaluation or on request. We do not publish a self-serve DPA download on this site.

Depending on how you use Peovix, we may process:

• Website and sales data, name, work email, company, role, message content, and similar details you submit on contact or newsletter forms.
• Account data, login identifiers, role, organization membership, and billing contacts for the product.
• Customer workforce data, records the customer uploads or creates in their tenant (for example employee profiles, leave, attendance, payroll inputs, recruiting files, and documents). We do not independently collect that data from employees.
• Support and operations data, tickets, diagnostic logs, and security telemetry needed to run and protect the service.
• Cookie and device data on the marketing site, as described below.

Optional WebAuthn punch uses a device-bound credential. Peovix does not store fingerprint or face templates.

We use personal data to:

• Provide, secure, and support the website and product.
• Respond to demos, evaluations, and privacy or security questionnaires.
• Process trials, subscriptions, and invoices.
• Improve reliability and understand marketing-site performance, where you have consented to optional cookies.

We do not sell personal information.

The marketing website uses three cookie categories:

• Necessary, required for security, basic site operation, and remembering your cookie preference.
• Analytics, optional measurement tools (such as Google Tag Manager or Google Analytics) that help us understand page performance. These load only after you opt in.
• Marketing, optional campaign and attribution tags. Granting marketing consent also allows analytics loaders when configured.

Your choice is stored locally in your browser (peovix_consent_v1) until you clear site data or update preferences. You can change your mind anytime via Cookie settings in the site footer or the link at the top of this page. Rejecting non-essential cookies does not affect core product functionality.

We share personal data only with service providers that help us operate Peovix, under contractual safeguards. Typical categories include cloud hosting, monitoring, and transactional email. We do not publish a live named vendor list on this page.

We may disclose information if required by law or to protect the security of the service, users, or others.

We keep website and account data for as long as needed to provide the service, meet legal and accounting duties, and resolve disputes. Customer workforce data is retained according to the customer’s tenant configuration and the agreement with that customer. After an organization is closed, we delete or de-identify tenant data within a commercially reasonable period unless a longer hold is required by law.

We apply technical and organizational measures described on our Security page, including encryption in transit, access controls, optional MFA and SSO, and audit logging on eligible plans.

No method of transmission or storage is perfectly secure. Report suspected issues to security@peovix.com.

Peo answers from documents the customer marks for indexing and from live data the user’s role is already allowed to see. Sensitive files such as contracts and payslips stay out of the knowledge base. Recruiting fit scores stay internal and do not appear on public careers pages.

Actions that change records (for example leave requests) require human confirmation before they are saved. Customers can disable the assistant for their organization.

Depending on where you live, you may have rights to access, correct, export, or delete personal data, or to object to or restrict certain processing.

If you are an employee of a Peovix customer, start with your employer. Tenant admins can also use in-product export and erasure workflows where that module is enabled. You can still write to us at privacy@peovix.com and we will route the request appropriately.

If you interact with us as a website visitor or account holder, contact privacy@peovix.com. We may need to verify the request before acting on it.

Peovix is built for workplace use. We do not knowingly collect personal data from children for the marketing site or as a consumer product directed at minors.

We may update this policy as the product or the law changes. The “Last updated” date at the top of the page is the effective date of the current version. Material changes will be posted here; we may also notify account contacts when appropriate.

Privacy requests: privacy@peovix.com. General inquiries: hello@peovix.com. Security reviews: see Security.